EVENt guide

The purpose of this event guide is to give you an overview of the process of arranging an event or meeting in Halmstad. It is a step-by-step guide, designed to facilitate for you as an organiser, with instructions on whom or what instance to contact in different matters, all in the right order. We are happy to help you with everything from planning and choosing of venue to getting the right permits and getting in touch with the right instances required for your event.

In order to make our collaboration easier and more effective, we advice you to read the following steps in prior to our first meeting.

1. Contact us at Halmstad Convention Bureau to schedule an appointment – the earlier in your planning process, the better! At our first meeting, we will tell you a little about ourselves and how we work, and you will be able to present to us your event and the conditions of it, whether it is a completely new event, an already established one that has never been held in Halmstad, or an annual event that needs developing. After that, we will together look at what kind of venue is needed for your event, and work out a project plan.

We can help you with various matters regarding your event, free of charge. Some of the things we can help you with are;

  • Guidance before, during and after the event
  • Development of an established annual concept
  • Helping and advising to you as an organizer
  • Network (logistics, electricity, water, sewerage, telecommunications and fibre associations and local media)
  • Public recruitment
  • Coordination with other events
  • Marketing
  • Contacting the right instances regarding permits
  • Tourist services and tickets
  • Venues
    • Finding a suitable venue or location for your event
    • Contacting the owner of the land of the venue to discuss the conditions of the event
    • Verify with the landowner that the venue is available at the time period that the event takes place 
    • Verify that your event follows all rules and regulations for the current scene and venue  

2. The Permission Guide will help you sort out which kinds of permits are required for your event. The group behind the Permission Guide is “Tillståndslotsen”, a gathering of administrators from various instances within the municipality of Halmstad. When you’ve booked a preliminary date and venue, and you have your project plan ready, the next step is to make an appointment with Tillståndslotsen, who will help you figure out what kinds of permits you will need for your event.

Tillståndslotsen handles permits within;

  • Venues
  • Traffic and parking
  • Building permits
  • Environmental and health protection
  • Food and water
  • Waste disposal
  • Alcohol license
  • The sale of tobacco products, beer and non-prescription drugs
  • Fire protection
  • Electricity
  • Arranging competitions on water

3. If you’re applying for permits from the police on your own, you can proceed to the police website, and download the required forms.

For further questions, contact us at Halmstad Convention Bureau.