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EVENt guide

The purpose of this event guide is to give you an overview of the process of arranging an event or meeting in Halmstad. It is a step-by-step guide, designed to facilitate for you as an organiser, with instructions on whom or what instance to contact in different matters, all in the right order. We are happy to help you with everything from planning and choosing of venue to getting the right permits and getting in touch with the right instances required for your event.

In order to make our collaboration easier and more effective, we advice you to read the following steps in prior to our first meeting.

Contact us

Contact us at Halmstad Convention Bureau to schedule an appointment – the earlier in your planning process, the better! At our first meeting, we will tell you a little about ourselves and how we work, and you will be able to present to us your event and the conditions of it, whether it is a completely new event, an already established one that has never been held in Halmstad, or an annual event that needs developing. After that, we will together look at what kind of venue is needed for your event, and work out a project plan.

We assist you with:

  • guidance before, during and after your event
  • development of an established annualconcept
  • help and advise to you as an organiser
  • networkand partners (logistics, electricity, water, sewerage, telecommunications and fibre associations, local media)
  • Public recruitment
  • Coordination with other events
  • Marketing
  • Permit and contact with the right instances about permits
  • Tourist service and tickets
  • Finding a suitable venue
    • discuss conditions of the event with the venue
    • verify that the venue is avaliable at the given time period
    • verify that the event follows Swedish rules and regulations

Use our permission guide

The Permission Guide will help you sort out what permits your event requires in relation to Swedish law and Halmstad's regulations. The group behind the Permission Guide is “Tillståndslotsen”, a gathering of administrators from various instances within the municipality of Halmstad.

When you’ve booked a preliminary date and venue, and you have your project plan ready, the next step is to make an appointment with Tillståndslotsen, who will help you figure out what kinds of permits you will need for your event.

Tillståndslotsen handles permits within:

  • Venues
  • Traffic and parking
  • Building
  • Environmental and health protection
  • Food and water
  • Waste disposal
  • Alcohol license
  • The sale of tobacco products, beer and non-prescription drugs
  • Fire protection
  • Electricity
  • Arranging competitions on water

If you’re applying for permits from the police on your own, you can proceed to the police website, and download the required forms.